parish ministries

1. Arrive 30 minutes before mass. Collaborate with fellow welcomers and wardens to ensure all tasks are performed, Welcomer Duties in back of clip board
2. Collect name tag from wall hanging in meeting room, tick off your name on roster
3. Open both foyer doors to outside and door into the church.
4. Check for hand sanitizer, tissues, bulletins on welcome table and Holy Water dispenser. (Refill to be found in cupboard in quiet room, HW inside church).
5. Turn on water dispenser, pay station, and empty cup bin if needed. Check re air conditioner with acolyte.
6. Check all toilets
7. Be ready for welcoming with a bright smile
8. Invite offertory servers and write their names on the provided form.
9. Check for Eucharistic Minister with acolyte, write the name on the form. List of Ems to be found in the back of clip board
10. Organise money collection; 4-6 collectors; money to be put into treasure boxes and taken to sidestep at sacristy to be taken by acolyte.
11. Assist dropped off elderly and disabled people to the pew or offer a chair in the foyer to wait for their driver.
12. At least one welcomer to stay in foyer during mass.
13. Show families with young children to the quiet room.
14. Offer bulletins and prayer cards to take home after mass
15. Be available to answer questions about mass times, parish events, sacramental programs, rosters, toilets, etc. Folder with forms to be found on welcome table as well as the folder with the rosters and a welcome pack. Keep registration papers of new parishioners, families and pass them on to Sr Jill or put in parish letterbox.  Highlight parish contact details on bulletin if people have questions, you can’t answer right away.
16. In case of a medical incident ask for first aider or nurse/doctor in congregation or call 000. There is a first aid kit and report book in cupboard in the quiet room as well as a camping bed. Write detailed report in the incident report book and follow up at a later date.
17. In case of an emergency be aware of the emergency exits and evacuation points. Call 000 and be guided by the instructions given. Use of fire extinguisher only if trained to do so.
18. Make sure everything is turned off, candles extinguished, and all doors are locked properly before leaving the church.
19. In case you can’t do your rostered service find a replacement and let your buddy, the office and the person sending out reminders know about changes. Use group what’s app for changes and replacements.

Thank you for your service. For any enquiries contact parish office on 0434705176

1.  No children under 12 years of age to be in the kitchen

2. Wear your name tag (pick up from wall in meeting room)

3. Open both roller shutters (remote control next to broom cupboard)

4. Food to be set up on servery. Set up table in Alfresco (if required)

5. Use China cups and plates as well as metal cutlery. Disposable cups and plates only to be used at special events

6. Before opening new biscuit packs check containers for open packs

7. Check milk for expiry date and write date on new carton when opening it

8. Self-serve for milk and sugar

9. Use disposable gloves when handling food, and tongs when serving

10. Dishwasher only to be used when full; otherwise wash with soapy hot water and dry thoroughly by hand. Pack away everything

11. No food left on bench or in fridge

12. Make sure all appliances are turned off, except zip boiler

13. Clean servery; sweep (broom in broom cupboard) and mop (to be found in flower room) kitchen floor and (if required) foyer and alfresco area

14. Put garbage bags into red lid bin and empty recycled garbage into yellow lid bin (no plastic bags!)

15. Put down all shutters

16. Text missing supplies to Beatrix or put on what’s app

17. See roster for your next turn. Find a replacement if you are unable to do your service ( what’s app group can help)

18. For orientation or enquiries contact Beatrix 0422925337 or parish office 0434705176

Flowers are required mainly for the Altar and on the side of Our Lady Statue and St. Joseph Statue.  Additional flowers may be placed in front of the Altar or the entrance for special occasions.

Tasks:

1. Bring the previous week pots and flowers to the flower arranging room.

2. Clean the pots and throw all rotten flowers and keep the good flowers and greenery.

3. Plan the design of the two main Altar flowers so they would be nearly the same. Greenery can be found in the vicinity of the church from the palms and other trees.

4. Check the oasis sponges inside the pots and make sure they are wet enough to go for a week time. Add water to rehydrate the oasis sponge.

5. Arrange the flowers into the two main pots and place them carefully on the Altar.

6. Use remaining flowers to finish the two other pots or vases which will go on the right and left of the church at the statues of Our Lady and St Joseph. If there are no flowers available, the artificial flowers can be used.

7. Upon finishing the above, the flower arranger/s is/are to collect the leaves that fell on the altar and any other place within the church. If necessary vacuum.

8. Clean all the used tools in the flower arranging room and keep in their designated place. Should not change location of tools or artificial flowers without notifying the office.

9. Throw the old flowers and greenery in the specified green Garbage bin outside. Any plastic wrapping from the flowers can be thrown in the rubbish bin.

10.Vacuum the floor and clean the basin

Skills: Does not require previous floral arranging experience.

We recommend the arrangers to have some gardening gloves and a gardening apron (some flowers have colour that can transfer to the clothes).

Tasks:

Some tips for the Ministry Member
(The vacuum cleaners, dusters, and other cleaning goods are in the lower cupboard
in the kitchen)

1.  Start by putting up all the kneelers and pick up rubbish that the vacuums can’t collect; dust/wipe down kneelers and arm rests.
2.  Dust/wipe windowsills and clean windows and glass doors.
3.  Two people can start vacuuming on either side of church. Power points are located on the back and side walls.
4.  Clean the confessional rooms, then proceed to the seats and that way meet in the middle.
5.  Clean candle offering area and dispose of wax and used candles.
6.  Use disinfectant provided to wipe the back of all chairs.
7.  Clean out the vacuum cleaner and return to the storage area.
8.  Pack away cleaning products and dispose of cloths.

Bless you all for being faithful to this very important ministry 😊
Training will be provided
For any enquiries contact the Parish Office 0434 705 176.

You will find the vacuum cleaner in the lower kitchen cupboard. The mops and buckets are out the backdoor of the meeting room/church.

1. Sweep or vacuum foyer, kitchen and toilet area. Sweep the tiles in front of church for leaves and rubbish.
2. Clean handbasins,doors, handles, mirrors and bench with cleaners and cloths provided in the cupboard in the lady’s bathroom. Check the glass doors for fingerprints. Take away rubbish.
3. Mop all tiled areas.
4. Remove all old bulletins and rubbish that are no longer relevant.
5. Put a current roster for this week ministries on the notice board.
6. Check the water bottle and fill if necessary,make sure clean cups are available.
7. Empty the bin beside the water container. If just water cups they would go into the recycling (yellow lid) bin, if rubbish as well in garbage (red lid) bin.

(see manual for full version)

1. If you are unable to complete your ministry and you know this before the weekend: Find a replacement and call the parish office Mob 0434 705 176 to inform us of the change or inability to find a replacement. If it occurs on the weekend, please inform Sr Jill mob 0481 373 124 (if unanswered please text the info instead).
2. Readers are expected to arrive in the foyer 15 minutes before the start of Mass and check off his/her name on the board with the roster. If you are a replacement, please insert your name in a tidy fashion.  If you arrive late do not expect that you will necessarily still be reading – check with Sr Jill or Reader leader.
3. In general, but not always, the reader rostered first will welcome the Congregation with the commentary and proclaim the First Reading and the second reader will proclaim the Second Reading and lead the Prayers of the Faithful.
4. 15 min before Mass begins, both readers should check that the Lectionary is set to the readings for the day and locate the Prayers of the Faithful. Also check the microphones. Check with the choir to note if the responsorial psalm and Alleluia verses will be sung in part or in whole.  If either reader has any concerns, it is best to consult with the Reader Leader or priest as soon as possible.
5. During entry procession one reader carries the Book of the Gospels (at the sanctuary, all bow, the reader will place the Book on the altar and return to the bottom of the sanctuary.  Both readers bow and return to their seats.
6. When it is time for the readings the two readers will meet at the middle of the base of the sanctuary, bow to the altar and the first reader goes to the lectern (ambo) and the other reader will sit on an available seat on the Sanctuary.
7. The two readers may need to adjust microphones differently by moving the arm – not the actual microphone head.
8. If the Responsorial Psalm is not sung the first reader will read the Responsorial Psalm and then leave the lectern and sit down on the seat vacated by the second reader. If Psalm is sung the first reader sits after the first reading.
9. At the conclusion of the second reading, the Alleluia is intoned. As the Alleluia verse is projected it is not necessary for the reader to remain at the lectern. The readers meet and leave via the side of the sanctuary, bow to the altar and return to their seats.
10. The Prayers of the Faithful are usually led by the second reader but the whole congregation pray these prayers.  Sometimes there might be some unusual words so it is prudent to check before Mass.

Thank you for your commitment to serve God in the Ministry of the Word